Pensacola, FL 32502
Position: Bookkeeper/ Accounting Assistant will be responsible for all AP responsibilities and accounting functions for Client company. Duties include but are not limited to the following areas:
Essential Job Duties: Plans and executes a wide variety of assigned projects and office activities with accountability for meeting deadlines, tracking progress, communicating with involved parties and achieving satisfaction. Processes accounts payable including verifying accuracy of invoices, correct coding of invoices, accurate keying into system and processing AP checks that are timely and accurate. Balances monthly AP statements with invoices. Processes petty cash checks to replenish all offices in a timely manner, balancing the receipts with the check request. Ensures centralized filing of all sub consultant insurance certificates (ensuring that they are up to date), client contracts, and sub consultant contracts. Approves office supplies orders for all offices ensuring compliance with company budget. Keeps updated W-9s for all vendors. Maintains rent and lease files. With a high degree of accuracy, processes payroll expense reports in accordance with policy and assists, as needed, with payroll processing. Prepares the executive labor overhead summary for the COO. Enters end of month miscellaneous copy logs into the special projects accounting system. Assists and works with outer office administrators needs, including invoicing when back up is needed. Backs up the receptionist as needed. High degree of communication with employees, vendors, and sub consultants with exceptional skills for engaging people and resolving issues. Prepares information requests for accounting/HR audits. Maintains updated documentation of all processes and contact information for this position. Documentation should be at the level that a new person could complete a task based on the written process/checklist. Maintains weekly cash flow forecast, updates backlog on revenue projections, and assists with revenue projections as needed. Audits and balances monthly health insurance bills. Assists HR in preparing worksheets for yearly insurance renewals. Provides back-up to Payroll processing as needed Maintains the contract files. Opens and distributes mail to Accounting and Human Resources departments Makes daily trip to bank for daily deposits Revises Top 20 Customer Report monthly, Revises Workers Compensation Audit Worksheet for CFO monthly
Intermediate knowledge of Excel, Word and PowerPoint, Alpha Numeric Data Entry
Vision: Ability to read documents, use computers and see other materials necessary for the ongoing development and serving of clients
Hearing/Talking: Ability to hear and speak clearly
Sitting/Walking: Ability to sit in a seated position for extended periods; move about on foot to accomplish tasks
Lifting/Repetitive Motions/Fingering: Ability to lift office supplies; make substantial movements of the wrists, hands and/or fingers; picking, pinching, typing or otherwise working primarily with the fingers rather than the whole hand
Working Conditions and Environmental: Professional office environment interacting with other team members.
AA in Accounting or related field 3+ years related work experience.
Full Benefit package to include Health Insurance, Dental, Vision, 401K, Health savings plan, Vacation and sick time.
Email resumes to Jdanforth@accuratetemps.Com